UASI Health and Medical Committee Agenda – October 14, 2020 – 1:00 pm

Good morning,

This is a reminder that the UASI Health and Medical Committee’s October meeting will be held this Wednesday, October 14, 2020 at 1:00 pm. This will be a virtual meeting. The agenda is below. There is one action item for committee voting members (a change request for the Syndromic Surveillance project). Below the agenda, you will find a description of the proposed action item and the change request form is available for download. This will also be the meeting where the committee reviews the Objectives and Implementation Steps in Goals 6 and 7 of the UASI strategy (a process that occurs every other year).

You can download a calendar invite for this meeting, and the Microsoft Teams directions are included below.


  1. Introductions/Sign-In
  2. Action Items
    1. COH HHD Change Request (Yang)
  3. New Business
    1. COVID Vaccine Information (Limbrick)
  4. Old Business
    1. COVID Updates (Group)
    2. Pandemic modeling and THIRA (Belcher)
    3. Family assistance center plans (Fleming)
    4. Quarantine and Isolation (Persse/Fleming)
  5. Ongoing Project Updates
  6. Workgroup/Committee Task Updates
    1. Mass Fatality Plan Updates (Reese)
    2. Grant Requirements Crosswalk
    3. Family Assistance Center
    4. Other Updates
  7. Training and Exercise Updates
  8. STEAR Update (Fleming/Wheeler)
  9. Good of the Order
    1. Grant and THIRA/SPR Updates (Belcher)

Change Request Explanation (from COH HHD)

We propose to re-allocate 87K to support the much needed IT infrastructure. The 87K is coming from salary saving and training categories.

The project has salary saving for the interface engineer (57K). The interface engineer’s salary is supported by another one-time funding source.

Due to COVID-19 responses, UASI staff have not been able to attend trainings and conferences ($30K).

See below for quotes submitted by City of Houston IT to ensure sustainability.

To establish connection between requested EMS DataMart and HHD endpoints, efforts would be needed in the deployment, testing/support, as well as procuring and setting up the IT equipment required. After reviewing the requirements and the proposed solution suggested by the various departments involved in implementing this solution, we are leaning towards lessening dependence on an external contractor support. The approved funding can be more effectively spent on purchasing equipment (Server), tools (software) required and HITS Services to implement the complete solution. Working with HITS and our internal resources will also ensure both systems are in line with the requested standards.

After design has been agreed upon, equipment such as the staging server, would begin setup to host the requested health data and the new API. Testing would need to take place between HFD/HITS (sending data) and ODMAP/ESSENCE (receiving data) to ensure data transfers as intended.

Sustainability Plan:

  • HHD Resource will provide around-the-clock (24 hours a day, 7 days a week, 365 days a year) IT and technical support to ensure no data feeds from hospitals/EMS are dropped.
  • HITS/HHD Resources will be responsible for ensuring the servers and processes are functioning as expected and within the HIPPA guidelines.
  • HITS Resources (within HFD) will be responsible to engage with ImageTrend for ensuring data is available. HFD IT support would be a reference contact in the event any data transmission issue occurs from HFD and will assist in troubleshooting the issue.
Phases Developer 1 Hours Developer 2 Hours DB Team Hours Total
Interface & Services Design 60 60 40 $11,849.60
Development of Database Structure 40 25 35 $7,674.50
Active Batch Implementation 40 30 $4,864.40
Testing & Defect Fixing 40 50 35 $9,293.50
Documentation 10 20 10 $2,921.00
Server memory and other hardware costs $50,000.00
Total 190 185 120 $86,603.00

Meeting Connection Information

Join Microsoft Teams Meeting

+1 936-755-1521   United States, Huntsville (Toll)

Conference ID: 359 693 084#